LANDLORDS PRIVACY NOTICE – SHORT VERSION – FOR TENANTS, RESIDENTS AND GUARANTORS
IMPORTANT – you should refer to the standard privacy notice for all the information we give about collecting and handling your information which is incorporated into this notice.
Name of Landlord: The Benacre Company
Edward Vere Nicoll
Address of Landlord: The Estate and Farms Office, Benacre, Beccles, Suffolk, NR34 7LJ
Telephone number: 01502675 029
Email address: email@example.com
Purpose of this initial notice
In line with the General Data Protection Regulations (GDPR) effective from 25th May 2018, we are committed to protecting and respecting your privacy. This is a summary of our privacy notice to tell you what personal information about you we collect, hold and use. This notice is addressed to our tenants, residents and guarantors including prospective and former tenants, residents, and guarantors.
Information we collect, hold and use about you
his information is collected from you mainly via an application form and also from third parties. Additionally, we may undertake credit or similar checks to obtain information about you or request a reference from an existing or former landlord or employer etc.
Further details are given in the standard privacy notice.
Who do we need this information about
We need information about you as an existing tenant, prospective tenant, about any prospective resident and also information about any guarantor (where a guarantee is taken).
How might this information be collected
This information can be collected –
Who this information might be shared with
These include –
Further details are set out in the standard privacy notice.
Where is this information stored
Length of time for storage of data
We usually keep information for 12 months if the tenancy or payment plan does not go ahead or for 6 years from the date you finally vacate where a tenancy and / or payment plan is entered into.
What happens if this information is not provided
We require this information in order to enter into a payment plan and / or a tenancy agreement and to check your suitability for a payment plan and/or a tenancy. If this information is not provided in full then your application for a payment plan and / or tenancy cannot proceed.
Why we need this information
This includes as necessary –
Full details, including further reasons why this information is needed are set out in the standard privacy notice.
You have the following rights
Withdrawal of consent
If your consent provides us with a legal gateway to process data about you, you can withdraw this at any time by telling us by email/post/telephone using the contact details above.
We operate our own internal complaints policy and if you have any concerns about the way in which we collect or handle your data please contact us using the details above. For further details of these rights please see the standard privacy notice.
Additionally, you have the right to lodge a complaint with the supervising authority who is –
Information Commissioner’s Office